CHIPPEWA CREE TRIBE

                                                                            VACANCY ANNOUNCEMENT

 

POSITION:                                           Data Entry Technician

SALARY:                                               DOE

LOCATION:                                         Chippewa Cree Tribal Courts

OPENS:                                                 5/27/2020

CLOSES:                                                6/12/2020

STATUS:                                               Full-Time

PROBATIONARY PERIOD: Sixty (60) Calendar Days from initial appointment

 

CLASSIFICATION: Support Staff, Full-Time, Regular, Covered, Non-Exempt

 

SUMMARY OF WORK: Works with Clerk of Court, completes data entry for Traffic Court citations; assures Full Court data system is function smoothly and efficiently; maintain and generate various records and reports; assist in verifying the accuracy of data, data input, and time lines; perform a variety of clerical duties in the absence of the Clerk of Court.

 

DUTIES: 

 

  • Organize information, services and support, to assure data systems function smoothly and efficiently.
  • Scan, enter and process a variety of information into Full Court database system.
  • Assist in coding documents, verifying records for accuracy, proof and correct data and records.
  • Extract and compile reports and forms, and verify contents for accuracy and completeness.
  • Plan and coordinate timelines, procedures and services to assure successful completion of assignments.
  • Perform clerical work such as proof reading, typing/keyboarding, filing and record keeping.
    • Communicate with staff and regarding Traffic citation
    • Attends and keeps a written record of traffic court proceedings;
    • Maintains standards of confidentiality;
    • Keeps and accurate record of funds received;
    • Maintains a filing system utilizing a numerical and alphabetized filing system;
    • Schedules hearings and routes messages to proper personnel;
    • Records meeting minutes and court hearing using recorder, word processor, long hand, short hand, speed writing or Dictaphone as requested;
    • Transcribes recorded minutes and/or hearings using a word processor;
    • Types correspondence and legal documents;
    • Creates and encodes information into a data base including name, dates, charges, disposition, etc.;
    • Performs general office duties;
    • Prioritizes workload;
    • Operates a database, fax machines, calculator, recording equipment, and general office equipment;
    • Other duties related to position.

 

SUPERVISION:  Executive Director/Court Administrator

 

 

QUALIFICATIONS:

 

  • Minimum of High School Diploma;
  • Preferred Paralegal Certificate or Associate Degree in Secretarial Technology or Science or in a related field.
  • Two years’ experience in secretarial or office management preferred.
  • Preferably experience with computer systems.
  • Excellent grammar, punctuation, and spelling skills.
  • Familiar with or to familiarize self with the Chippewa Cree Law & Order Code.
  • Must not use alcohol and/or non-prescriptive drugs while employed or termination will be enforced.
  • No felony convictions within the past five years and no misdemeanor within the past year;
  • Establishes and maintains effective working relationships with fellow employees, supervisors and the public.
  • Excellent grammar, punctuation and spelling skills.
  • Priority for Selection of applicants for employment within the Chippewa Cree Tribe is as follows:
    • Qualified, honorably discharged (must provide a DD 214 Certificate) veterans who are enrolled members of the Chippewa Cree Tribe;
    • Qualified enrolled members of the Chippewa Cree Tribe;
    • Other qualified Indians;
    • Qualified Non-Indians.
  • Testing: Subject to drug testing per Drug Ordinance 1-99.
  • Applications properly completed and received on or before the close of the business on June 12, 2020 will be considered for the position advertised.

 

SUBMIT THE FOLLOWING:

 

  • EMPLOYMENT APPLICATION
  • COPY OF DEGREE
  • LETTER OF INTEREST
  • THREE REFERENCES WITH CONTACT INFORMATION
  • BACKGROUND INVESTIGATION FORM
  • DD 214 (If Applicable)
  • ENROLLMENT VERIFICIATION (IF APPLICABLE)
  • COPY OF VALID STATE OF MONTANA DRIVER’S LICENSE
  • TO: Josh Seaton, Human Resources, Chippewa Cree Tribe, 96 Clinic Rd, Box Elder, MT  59521, telephone 406. 395.5705.

                                                                                                                                                                /s/ Josh Seaton